One planning truth
The plan changes depending on who is looking.
The host needs the full picture. The volunteer needs what they own. The vendor needs timing, setup notes, and handoffs. The guest needs the simple version. Koplanit keeps those views connected, so one change does not become five separate updates.
Same event · three views
- Setup starts 3:00
- 226 going · 23 tables
- Caterer · on track
- Doors at 6:30
- Valet · main entrance
- Dinner at 7:30
- Arrive 4:00
- Load in · service door
- Serve from 7:15
Not everyone needs the whole plan. Everyone needs the right part.
What connected looks like
One RSVP. Zero follow-up texts.
Priya changes her RSVP from 2 guests to 6. In a normal plan, that means someone has to update the headcount, tell catering, check seating, resend the guest note, and hope the volunteer saw the latest message. In Koplanit, the connected pieces move together.
One detail changes. The right parts of the plan keep up.
Priya changed RSVP to +4
- Headcount updated
- Catering count changed
- Seating now 7 tables
- Guest view stays simple
Built for the events that matter most
Backstage for planning. Frontstage for guests. Stage door for vendors.
Every event has three versions: the behind-the-scenes plan that keeps the day moving, the simple version guests need, and the handoff every vendor asks for twice. Koplanit keeps all three connected.
Backstage plan
The version only the host needs.
Keep the timeline, tasks, vendors, files, notes, guest updates, and day-of handoffs together, so the plan does not live in one person's head.
- Assign setup, cleanup, errands, and final-week tasks
- Keep vendor details, files, and notes attached to the plan
- Share the right details without sending another screenshot
+ 23 more tasks
View all updates
+ 6 more vendors
128 seated · 16 tables
Stays in sync with RSVPs
Guest view
The simple version guests actually need.
Send one link. Guests can RSVP, confirm plus-ones, check the schedule, find parking notes, and see what to bring without creating an account.
- Quick RSVP for you and your plus-one
- Change your response anytime
- Headcount updates reach the host instantly
The Brighter Futures Gala
Will you be joining us?
How many guests?
Updates reach guests automatically. If a detail changes, their view already has it.
Stage door
The handoff vendors actually need.
Each vendor gets their own pass: arrival window, load-in door, setup notes, and who to text when they pull up. When the timeline shifts, their pass already knows — no re-sent PDFs, no “what time is load-in again?”
- Arrival window, entrance, and setup notes in one pass
- They see the slots they own — nothing they don't
- Timeline changes reach them automatically
- Arrive 2:30 · stage doorService entrance — left of the main gate
- Garden Terrace arch + 16 centerpiecesSetup
- Done by 4:30Guests arrive at 5:00
“Gate code 4417 — text Maya when you pull in.”